Council meets to talk and make decisions about issues that affect the local community. These are called full or Ordinary Council meetings that all Councillors attend, and there must be at least ten of these a year. The public is welcome and invited to attend these meetings. Most decisions are made at these meetings, which are held in the Council Chambers every second and fourth Monday of the month at 7 pm. Usually Development Applications, policy and general business are dealt with.
Matters that need a decision are given to Council in a report by staff. Each week all these reports are collected together into a ‘business paper’ that is distributed to all Councillors. The Mayor chairs the meeting and ensures that all rules are kept and that voting runs smoothly. A decision is made when Councillors vote for something to occur. Staff attend the meetings to provide advice and record what decisions are made. These records are known as minutes.
Once a decision is made, it is the responsibility of Council staff to put it into practice. For example, if the Councillors decide to build a new road, the Corporate Services Director will allocate the money while the Infrastructure Services Director organises for the road to be built.
There are also Committees which provide advice, manage a facility or service, or perform some other function. These Committees often include members of the community as well as some or all Councillors.
The types of decisions made by Council in relation to Reports from Committees, the General Manager’s Reports, and Reports from Officers, may be:
- To adopt the recommendation without change
- To adopt the recommendation with minor changes
- To adopt the recommendation with substantial changes
- To adopt an Amendment
- To defer the matter to a future Council meeting
- To refer the matter to a Committee for consideration
In relation to Mayoral Minutes, Notices of Motion and Rescission Motions:
- If a motion is adopted, Council staff will undertake the necessary actions to implement the decision of Council
- If the motion is lost, no further action will be taken on the matter