Public documents under GIPA

1. Overview

Apart from the information listed above, Council has a range of other information which can be accessed subject to a public interest test.

2. Codes, Policies and Reports

There is certain information prescribed in the GIPA Act which is made available on Council's website. Other information is available by request over the counter, free of charge.

• Code of Conduct
• Code of Meeting Practice
• Annual Report
• Financial Statements
• Auditor's Report
• Management Plan
• EEO Management Plan - Available at Customer Service counter
• Mayor and Councillor Expenses and Facilities Policy
• Annual Reports of bodies exercising delegated functions by Council
• Codes referred to in Local Government Act

3. Council and Meetings

There is certain information prescribed in the GIPA Act which is made available on Council's website. Other information is available by request over the counter, free of charge.

• Agendas and minutes of Council and committees meetings
• Departmental Reports (Sec 433 LGA) - N/A

4. Registers

There is certain information prescribed in the GIPA Act which is made available on Council's website. Other information is available by request over the counter, free of charge.

• Land Register - Available at Customer Service counter
• Register of Investments - When this information becomes available, it will be accessible from this website. Currently available at Customer Service counter
• Register of Delegations(PDF, 59KB)
• Register of voting on planning matters (Sec 375A LGA)(PDF, 613KB)
• Contracts Register 
• Register of Council decisions made against staff recommendations(PDF, 152KB)
• Voluntary Planning Agreement Register
• Councillors' Attendance at Council Briefing(PDF, 426KB)
• Councillors' Attendance at Council and Committee Meetings(PDF, 120KB)
• Register of returns of the interests of councillors, designated persons and delegates

5. Local policies and plans

There is certain information prescribed in the GIPA Act which is made available on Council's website. Other information is available by request over the counter, free of charge.

• Local policies - orders and approvals - N/A
• Plans of Management for community land
• Environmental Planning Instruments, DCPs and contribution plans made under EP&A Act

6. Development applications

There is certain information prescribed in the GIPA Act which is made available on Council's website. Other information is available by request over the counter, free of charge.

Search our development application tracker for information on applications, including:

• Home Warranty Insurance documents
• Construction Certificates
• Occupation Certificates
• Structural Certification documents
• Town Planning reports
• Submissions received re DAs
• Consultant's reports - i.e. Heritage, Traffic, Tree Inspection, Acoustic, Land Contamination
• Records of decisions on development applications

Letters of objection

Letters lodged in response to the Development Application notification process will be made available to the public including the applicant.  The only exception would be in the case where a correspondent specifically requests that their details be kept confidential in accordance with Section 739 of the Local Government Act (Protection of Privacy).

Details of objections/submissions lodged regarding Development Applications are included in reports to Council and therefore appear in the Council Business Papers with names deleted.

The notification letter inviting submissions re Development Applications specifically informs people that letters of objection will be publicly available in accordance with the provisions in the Government Information (Public Access) Act 2009.

7. Records, orders and notices

There is certain information prescribed in the GIPA Act which is made available on Council's website. Other information is available by request, free of charge, over the counter.

The following documents are available from the Customer Service counter on Level 4, 31 Victor Street, Chatswood.

1. Applications for approvals under Part 1 of Chapter 7 of the LGA
2. Applications for approvals under other acts
3. Records of approvals granted or refused or variation from Council Policies
4. Orders given under Part 2 of Chapter 7 of the LGA and any reasons given under Section 136 of the LGA
5. Orders given under the authority of any other act
6. Records of Building Certificates under the EPA Act
7. Plans of land proposed to be compulsorily acquired by Council
8. Compulsory Acquisition notices
9. Leases and licenses for use of public land classified as Community Land